VENUE AND EVENT PREPARATION
|
- All exhibitors/speakers/organizers and all participants should wear face masks all the time while at the activity venue.
- All seating to be 1.5m physical distance from all directions. Remove/block unnecessary seating to ensure physical distancing compliance.
- Use floor marking to ensure 1.5m physical distancing in queuing areas where participants are standing.
- Stagger delegate arrival times at venue as necessary to reduce crowding.
- Calculate capacity of the venue based on 9 m2 per person (including staff).
- Tables/booths must be 2m distance apart and both exhibitors and participants should stay at least 1.5 m away from each other.
- Each Event organizing team should have a non-contact thermometer (e.g. infrared) to screen staff and delegates temperature check on arrival.
- Anyone participating in the event (exhibitors, speakers, delegates volunteer, official, suppliers, food handler etc.) should proactively and regularly check their health status (including taking their temperature, and monitoring for any symptoms).
- Anyone due to participate in the event who has fever or is feeling ill should not come to the venue and be advised to go home and contact 16000 for advice.
- Staff and volunteers should be briefed on the protocols for suspect and confirmed patients, infection prevention and control measures and where to find more information.
- It is the responsibility of the organizer to appoint/assign staff/volunteers to monitor the compliance of participants with the preventive measures.
- Option for participants to buy entry tickets online rather than in person to avoid crowding at entrance.
- Provide hand sanitizer containing at least 60% alcohol at entrances, exists, elevators, escalators, throughout the exhibition floor and other areas with commonly touched surfaces.
- Washroom capacity should allow for distancing between guests. For example, consider closing alternate sinks or urinals.
- Thoroughly sanitize each table after attendees leave.
- Washroom sanitation and supervision should be enhanced.
- Enhance cleaning and disinfection of high-touch surfaces such as elevator buttons, railings, door handles, public seating, payment devices, microphones, podiums etc.
- Event staff and volunteers should perform hand hygiene frequently.
- Stagger loading schedules during setup and cleanup to enable distancing of staff, volunteers and vendors at loading docks and entryways.
- Implement elevator use protocols, if applicable, to enable physical distancing.
- Consider how emergency response plans may need to be modified to accommodate physical distancing.
- If background music is provided within a venue, the volume should be kept to a minimum in order to facilitate conversations between vendors and attendees. Loud music may increase the need for participants to lean in closer to each other and/or raise their voices.
Preparing Delegate Packs:
- Consideration of provision of individual prevention packages for the organizing team and delegates, containing:
- small personal packages of disposable tissues and plastic bags for tissue disposal
- small laminated prevention card with key reporting information
- medical/cloth mask to wear
- small packages of an alcohol-based hand wipes or hand sanitizer
- small package of disposable plastic drinking cups
- Consider making event information available electronically rather than printed to reduce risk.
|